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Classifieds » Local Jobs » Part Time

Parks & Recreation Senior Administrative Assistant

Fauquier County Government
Exciting Part-Time Permanent Position with Fauquier County Parks & Recreation!

20 Hours per Week
Monday - Friday
12:30PM - 4:30PM

Preferred candidates will possess:
Administrative and Receptionist experience
Strong knowledge of Word and Excel
Financial knowledge

GENERAL DEFINITION OF WORK:
Performs intermediate clerical and responsible skilled clerical work involving a variety of administrative support and office assistance tasks; does related work as required. Work is performed under regular supervision.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:
Providing administrative support to division or department staff; receiving and processing incoming calls and visitors; preparing and maintaining manual and computerized files and records; preparing reports.
 Acts as receptionist; greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists the public with the completion of standardized records or documents; directs visitors to appropriate party; maintains calendars and schedules; makes appointments.
 Enters a variety of data into computer; checks and reviews a variety of data for accuracy, completeness and conformance to established standards; enters and retrieves sensitive and restricted information into computer system.
 Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, meeting minutes, charts, graphs, etc. where a knowledge of format and presentation is necessary; answers routine correspondence independently; maintains databases and mail merges.
 Assists in the coordination and preparation of periodic, special and other reports; collects information from a variety of sources and compiles data; processes requests for information and reports; disseminates collected and compiled information to appropriate parties; tracks various actions and activities to ensure completion.
 Receives and accounts for various revenues; posts, checks, balances and adjusts accounts; gathers, assembles, tabulates, checks and files financial data; assists with the preparation of payroll; calculates employee leave information; maintains personnel and training records.
 Sets up filing systems; sorts, indexes and files material alphabetically, numerically, geographically or by other predetermined classification.
 Prepares and codes purchase orders and invoices; prepares and monitors work order system; keeps cost and inventory records; orders or requisitions supplies.
 Schedules conferences and meetings; attends meetings.
 Receives, sorts, processes and distributes incoming and outgoing mail.
 Operates a variety of standard office equipment.
 Performs related tasks as required.

KNOWLEDGE, SKILLS, AND ABILITIES:
General knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; general knowledge of County and departmental programs and policies and terminology; ability to read and understand moderately detailed policies, procedures and job related materials; ability to type accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate a variety of office and computer equipment and produce documents and correspondence; ability to follow oral and written directions; ability to establish and maintain effective working relationships with associates and the general public.

EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school and some office assistance experience including public contact work.

PHYSICAL REQUIREMENTS:
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

SPECIAL REQUIREMENTS:
May require possession of an appropriate driver’s license valid in the Commonwealth of Virginia. May require possession and maintenance of Notary Public and/or VCIN/NCIC certifications depending on departmental assignment.

Fauquier County Human Resources
http://www.fauquiercounty.gov
540-422-8300
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